IDAs are designed to support a variety of professional development projects or activities, assisting eligible employees in developing their full professional potential and preparing for advancement. Campus Professional Development Committees, comprised of chapter UUP members and management representatives, are formed to review applications and award funding. Funding is available to full- and part-time bargaining unit members.
Frequently Asked Questions
The UB 2023-2024 IDA application deadline was February 16th. The IDA Committee has finished reviewing over 400 submitted applications. Now, the recommendations require review by the NY Office of Employee Relations (OER) to finalize the awards. We aim to notify applicants by late April or early May. Thank you sincerely for your patience!
No. Late submissions are not able to be considered.
During a current award period, applications should be submitted to a secure UBbox folder. See Application Procedure within: https://www.buffalo.edu/administrative-services/announcements/human-resources/benefits.host.html/content/shared/www/administrative-services/news/2023/uup-indiv-award.detail.html
After you upload your file and submit the upload form, you will be presented with a refreshed browser page stating: Success! Your file has been submitted.
Information broken down within the Budget Summary section of the application is sufficient.
No. Since applications must be submitted using UB Box and your unique UBIT username and password are required to submit, it is not necessary to sign the UUP IDA application.
Yes. Applications can be submitted without all required activity or project information. Other documents that are not dependent on the activity or project, like a brief CV, etc are required at the time of submission.
Yes. Estimate the costs associated with your activity or project and submit for the award. If approved and at reimbursement time, you will be required to provide actual costs and activity documentation.
No. The award cannot be used as a reimbursement to your department or grant.
No. The UUP Buffalo Health Sciences Chapter (HSC) has a separate submission process and committee processing applications. HSC at buffalohsc@uupmail.org can provide more information on that program. The GSEU has a separate submission process and committee processing applications. UB HR at ub-individualdevelopmentawards@buffalo.edu can provide more information on this program.
This happens for a variety of reasons. You should receive a reason from UB HR why your application was denied the award. Your application could be missing information in required parts of the application or missing required attachments. Your application could be for a project or activity that was already funded by a grant or your department. Your application could be requesting reimbursement for non-fundable activities. You should receive a reason from UB HR as to why your application was denied the award.
No. Awards cannot be used to pay for graduate assistants/research assistants or research subjects.
After you upload your file to the UB Box folder, you will receive an upload confirmation on the screen. You can also email ub-ida-committee@buffalo.edu and we can check for you.
$250-500 require 2 quotes. Greater than $500 requires 3 quotes.
Yes, as long as you are submitting for separate projects in separate applications. You will still be held to the maximum $2,000.00 yearly award limit.
Use the round-trip mileage multiplied by the federal mileage per diem rate at the time of travel. Mileage per diem can be found at https://www.gsa.gov/travel#tab–pov-mileage
Yes, as long as it is before the announced deadline. We will consider the files with the latest upload date. You can also email ub-ida-committee@buffalo.edu to let us know your intentions as well.
Yes, you would be applying for a reimbursement award subject to the availability of funds, accurate completion of the application, and possible partial funding due to the number of applicants who submit. In the past, applications have mostly been rejected due to incomplete information or submission outside of the timeframe of the award. To ensure your application is not denied, follow the instructions carefully and complete the required sections of the application, attaching the documentation and submitting all of your files as one single file.
Fees associated with tuition are not an eligible reimbursable expense.
UB Travel Services would be the knowledge expert in this area. Please visit https://www.buffalo.edu/administrative-services/business-travel.html for more information on UB travel policies.